Recording studio and music production company – Office Manager (United States)

Recording studio and music production company

The Office Manager will oversee the overall office operations for the studio and provide administrative and HR support, handling a wide range of leadership-related tasks including, but not limited to the following:

Responsibilities:

• Oversee the overall operations and efficiency of the office,
• Provide support to the administrative management team, anticipate needs, follow up on all details and manage confidential situations,
• Communicate, manage and resolve critical issues and risks,
• Participate in weekly meetings and help develop the agenda,
• Establish and maintain relationships with suppliers, suppliers, building management and customers,
• Manage office orders for the studio,
• Establish a monthly budget, develop proposals, make recommendations and oversee execution. Improve cost control,
• Manage events for Studio, including sessions, meetings and all staff team building events,
• Manage the office floor, ensure the accuracy of assignment costs with an accounting focus,
• Apply all back office processes and policies. Apply very high standards,
• Create and manage configuration for all new employees. Supervise and manage all aspects of employee relocations with a focus on human resources on a daily basis,
• Calendar management, including scheduling appointments across multiple time zones, video conferences,
• Screen incoming calls and welcome guests,

Qualifications:

• 1 to 3 years of experience required (music industry preferred),
• Baccalaureate preferred,
• Knowledge of Office programs (Word, Outlook, PowerPoint, etc.) required,
• High computer skills with knowledge of the G.
• Ability to multitask and meet pressure deadlines,
• Flexibility with schedules,
• Knowledge of and interest in music (recording and mixing equipment preferred),
• Very organized, very neat, excellent people management skills,
• Fast learner,
• Excellent written and verbal communication skills,