Recording studio and music production company

The Office Manager will oversee the overall office operations for the studio and provide administrative and HR support, handling a wide range of leadership-related tasks including, but not limited to the following:

Responsibilities:
  • Oversee the overall operations and efficiency of the office,
  • Provide support to the administrative management team, anticipate needs, follow up on all details and manage confidential situations,
  • Communicate, manage and resolve critical issues and risks,
  • Participate in weekly meetings and help develop the agenda,
  • Establish and maintain relationships with suppliers, suppliers, building management and customers,
  • Manage office orders for the studio,
  • Establish a monthly budget, develop proposals, make recommendations and oversee execution. Improve cost control,
  • Manage events for Studio, including sessions, meetings and all staff team building events,
  • Manage the office floor, ensure the accuracy of assignment costs with an accounting focus,
  • Apply all back office processes and policies. Apply very high standards,
  • Create and manage configuration for all new employees. Supervise and manage all aspects of employee relocations with a focus on human resources on a daily basis,
  • Calendar management, including scheduling appointments across multiple time zones, video conferences,
  • Screen incoming calls and welcome guests,
Qualifications:
  • 1 to 3 years of experience required (music industry preferred),
  • Baccalaureate preferred,
  • Knowledge of Office programs (Word, Outlook, PowerPoint, etc.) required,
  • High computer skills with knowledge of the G.
  • Ability to multitask and meet pressure deadlines,
  • Flexibility with schedules,
  • Knowledge of and interest in music (recording and mixing equipment preferred),
  • Very organized, very neat, excellent people management skills,
  • Fast learner,
  • Excellent written and verbal communication skills,


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